OneView for Procurement Excellence

Procurement excellence is increasingly becoming an important factor in delivering efficient operations. Procurement Analysis lets you streamline your procurement administration and is a fundamental part of the Supply Chain solution.

OneView will give you the tool to make your decisions faster by giving a real-time visualization of procurement performance on a single screen.

Procurement excellence

Gives all information on a single click
  1. Supplier Quality Statistics
  2. Supplier delivery Statistics
  3. Procurement V/s Utilization
  4. Procurement lead time analysis
  5. Inventory Ageing
  6. Periodic spend visibility

And many more to strengthen your procurement process.

Oneview can provide the visibility and insight needed to improve procurement performance. Thus, enabling the procurement manager to drive the procurements efficiently this will participate at improving the productivity of an organization.


Why terminal should not spend on expensive BI products when your existing tools can do wonderful analytic, far better than any other commercial BI tools

Container Terminal Operations are increasingly versatile with many systems and processes to plan, schedule and manage operations. There are added pressures on terminal operators to augment profitability, increase throughput & exceed customer service goals.

Bringing clear visibility into the various terminal operational processes in day to day operations is the first step. The ability to take business decisions improves when you create periodic view of performance (hourly, daily, weekly, monthly and yearly).

Business Intelligence in terminal operations provides immediate visibility to critical data for terminal and port operation managers to analyze the port and terminal performance.

Excel power pivot can be used as a tool for Business Intelligence requirements. PowerPivot empowers users of all levels to access and mashup data from virtually any source . Terminal managers can create their own compelling reports for terminal operations through cubes thus avoiding them from long waits for IT or BI professional development time.

One of the biggest advantage we see here is the end user training, everyone knows excel so the adaptation of BI in the organization is very simple by extending the power of BI in excel to end users.

There are various terminal reports which can be created using excel power pivots, some are:

Equipment Productivity:

Terminal management needs to track equipment productivity for all equipment working in the terminal from all angles in simple visual forms. This report will give equipment utilization picture thus enabling the terminal for optimum resource planning.

Equipment utilization at terminals

Vessel productivity:

For terminal operations, one of the key priorities are to service the vessel quickly, efficiently and improve the berth availability for additional vessel operations. This also keeps check on faster turnaround of the vessels and thus increase the throughput for the terminal.Vessel

Service volume:

Terminal manager needs to know volumes of all the services for shipping lines operating in the terminal for ascertaining the terminal throughput and total handling. Also volume figures depict the level of business performed by various shipping lines to understand the bigger one among others and take measures for positive growth.

Envecon: Business Intelligence


Truck turnaround time:

The primary objective of all terminals is to reduce the truck’s waiting time via smooth gate operations i.e. to help reduce the truck idle time. Truck turnaround time should be kept minimum which will result in effective terminal operations. This report captures the time taken for complete operation of trucks inside the terminal and which is very critical for terminal productivity.

Truck turn around time at terminals


Reports which otherwise created through a Business Intelligence Solution can be effortlessly created in excel using power pivot option and thus saving the terminal from cost incurred on expensive a Business Intelligence Solution


Explore more about our Real-time terminal performance tool


IFS Maintenance

Utilization of IFS Applications EAM solution to Optimize Maintenance Strategy


Breakdown v/s Preventive maintenance is a dilemma of many organizations which has heavily invested in Capital Assets.

Breakdown maintenance is when the organization only conducts maintenance on a piece of equipment when the equipment breaks down. Preventive, and even predictive maintenance, is when an organization conducts maintenance activities, including inspections, to help ensure equipment is functioning within their expected parameters and to catch indications of minor issues, so that they can be addressed before a bigger problem occurs.

What is wrong with a breakdown maintenance approach?

 A management system focuses on being proactive. While this strategy is reactive, plus this is disruptive to an organization, because you can’t plan when the equipment will break down. The fallout from a breakdown can be multiple, like Quality, Production loss, Health and Safety, Regulatory.

Though from definition Preventive maintenance looks as best approach for any organization yet cost associated with it must justify in comparison with production loss. No preventive maintenance action is performed unless proven to be less costly than the failure. Important aspect of adopting Preventive maintenance strategy in organization is availability of quality data to design robust cost effective preventive maintenance schedules.

How often should we perform any one PM procedure?

Frequency of performing a PM should be based on asset failure rate (Mean Time Between Failure) rather than the NON-failure rate.

New age robust EAM (Enterprise Asset Management) solutions plays bigger role here. EAM solution should be able to provide accurate data to decide when, what, how and how much to do.

IFS Applications agile EAM Solution helps organizations in this switch from Breakdown to Preventive maintenance strategy. It allows organizations to begin with simple minimum required PM schedules and to transform later in to robust PM strategy to derive best business benefits.


EAM solution offered by IFS Applications breaks further into Basic Data, Master Data, PM Configurations and Maintenance Process Configurations. This break up is further drilled below,

Basic Data Configuration: Structured Configuration of 4 strong pillars for healthy maintenance organization to capture analyze data at detailed level.

  • Equipment Basic Data.
  • Maintenance Operations Basic Data.
  • Preventive Maintenance Basic Data.
  • Maintenance Organization Basic Data.

Master Data Configuration:

Creation of robust equipment structure to aid root cause analysis of failure. IFS Applications user defined flexible equipment structure helps in analyzing failures and correct PM schedules accordingly.

Organizations can create multilevel equipment structure with levels as

  • Equipment Type
  • Main Functional Area
  • Subcomponents
  • Spares within subcomponents

Organizations can further add positions at any level where there are multiple objects at any levels.

This structured data configuration allows user to capture incident or actions at appropriate level of structure.

Preventive  Maintenance Configuration: IFS Applications allow complex PM configurations with ease and offers extreme flexibility.

PM schedules can be configured based on,

  • Calendar Based Maintenance.
  • Condition Based Maintenance.
  • Event Based Maintenance.

User can not only define PM actions based on above but can configure more complex criteria like mix of above with whichever is earlier.

System allows you to structure  preventive maintenance schedules with required operations and material for each schedule to facilitate smooth workforce and material planning. Recurring actions to be performed and material required for it can be configured as standard jobs.

IFS EAM Solutions with key “the right information in the right time” helps in knowing which equipment needs maintenance, work can be better planned (spare parts, people etc.) What would have been “unplanned stops” are transformed to shorter and fewer “planned stops”, thus increasing plant availability. Other advantages include increased equipment lifetime, increased plant safety, and optimized spare parts handling.

Maintenance Process integration within EAM to capitalize on PM optimization:

  • Preventive and Breakdown Maintenance.
  • Complete Work Order Management.
  • Spare Part Management.
  • Warranty Management.
  • Fuel Management.
  • External Repair Process and outsourcing.
  • Cost Management on parameters of Material, Labour and External Services.

Moreover, the planned maintenance of equipment will help improve equipment life and avoid any unplanned maintenance activity. A successful preventive maintenance program is dependent on the cooperation of all the parties involved and accuracy and timing of the data required to adopt PM Strategy. The implementation of a preventive maintenance program can be time consuming and costly and creates constant debate as to whether a preventive maintenance program is worth utilizing. Will the man hours and money invested in the program outweigh emergency repairs? From our experience, we believe that when a program is properly operated the benefits exceed the costs.

IFS applications EAM solution helps in coming out of this dilemma with simplification of Preventive Maintenance approach and optimized solution reaping important benefits of a properly operated preventive maintenance program.

 Asset management-ifs

Few of the salient benefits are listed below:

  • Production capacity is increased and the numbers of repairs are reduced
  • Better conservation of assets and increased life expectancy of assets, thereby eliminating premature replacement of machinery and equipment
  • Reduced overtime costs and more economical use of maintenance workers due to working on a scheduled basis instead of an emergency basis to repair breakdowns
  • Timely, routine repairs circumvent fewer large-scale repairs
  • Improved safety and quality conditions for everyone
  • Better ROI on assets due to high availability and reliability

Check out Envecon’s IFS Service Portfolio

Get Real-time View in a Single Screen on Terminal Performance

OneView Berth Performance Dashboard 

Terminal performance

Since faster turnaround of vessels being one of the key priority for container terminal operations, OneView will give you the tool to make your decisions faster by giving a real-time visualization of berth performance on a single screen.

Gives you all information in a single click

  1. Real-time Shift Performance
  2. Real-time QC Performance
  3. Gross moves and Berth moves per hour
  4. Delays
  5. Safety issues

And many more to improve terminal operational efficiencies and quick decision making.

This dashboard shows real time data and gives live picture of vessel operations enabling the terminal staff to monitor and improve their work efficiency to achieve the desired targets.

Many terminals are unable to record/measure the real-time data and thus lag behind on their terminal performance. Hence with OneView you can foresee any operational issues and take proactive measures to overcome the hurdles in your terminal efficiency .

Click here to get into OneView world and explore our Interactive Dashboard too

How effective is Repeat failure analysis for terminal equipment’s ?

Repeat failure analysis  means analysis that  handle multiple failures within an item. In a terminal there is a failure occurring on a  same equipment  repeatedly in that particular period ( i.e.  Number of  times the same breakdown happened  which stopped the operations). As equipment failure frequently occurs, therefore a Repeat Failure Analysis is carried out.

How it is useful?

Let’s start an analysis of Quay Crane

  • How many maintenance related failure occurred ?
  • How many times there was a requirement to perform a replacement?
  • The primary thing  here is  how many times did  they fail repeatedly?

For example , in a QC there was a consistent failure every month and 15 times it has to be repaired (Refer below Fig 01 for month of July on an electrical drive) .

The failure was  of an electric drive, we need to analyse how many times a same equipment fail repeatedly in that period, how many breakdown or damage happened  that stopped the operation one after another.


Fig 01

The number of repeat failure in QC where repair has to be done is quite high,now what?

Further analysis is done and the information received  based on repeat analysis is that number of times there is a repeat failure in QC, which needs  to be  repaired  and  it was found many times its maintenance failureFurther analysis is  done in that period to know what was performed action, to understand how the problem is fixed. It was found that terminal has to repeatedly make repair on an electric drive. (Refer below Fig 02)


Fig 02

Whenever Technical  Department  find there is a repeat failure more than  acceptable limit for a particular component  in a month, they have to set-up a corrective maintenance action along with the next two Preventive  Maintenance. Reliability engineers are suppose to execute Corrective Maintenance work orders. These work orders need to be created in ERP application planned along with the maintenance,such Corrective Maintenance work order involves.

  • Conditional checks
  • Ultrasound and other high technology inspection
  • Analyse the RPM (Rotation per minute) check the circuit

(These are specific to an electric drive, for the example being considered.)

The Reliability engineer will also schedule additional Corrective Maintenance  work order for applying the decisions made out of the above analysis, which is either replacement of repeated failure( component replaced) OR a modification of the electric drive is suggested, on all such equipments within the terminal.

By looking at these analytical reports ,by doing a good root cause analysis and by referring  the number a maintenance manager can analyse why there are repeat failure which are maintenance related most of them are electrical failure & have an operational impact ,


  • Increase the bottom line(i.e. to reducing expense in future ) OR
  • Invest in training the employees on doing better maintenance related to electrical circuit and wring the equipment OR
  • Check if there is a requirement  to buy better quality spares and many more.
Check out Envecon’s IFS Service Portfolio and Case Studies too

Enterprise Asset Intelligence

Want real-time insight into terminal assets?

Explore our interactive Enterprise Asset Intelligence tool  to  get a feel of how you can get an information that enable you to visualize your data.

Click on the image to try the dashboard

Ports and Terminals being  asset intensive industry,  optimizing TCO (total cost of ownership) on capital assets are critical to manage a profitable business.   The business owners needs high visibility on the past and current asset performance  to make effective  decisions on capital assets and drive maintenance strategies towards planned maintenance for reduction in unplanned asset downtime.

How do we  bring intelligence to the Terminal  Assets  to support the asset owners in a Terminal to get more value.   

  • How to increase reliability and availability with optimized asset utilization.
  • How to reduce revenue loss due to unplanned asset downtime.
  • How to improve bottom line by improving maintenance strategy and optimizing cost of labor, material and services
  • Helping organization in effective implementation of ” Total Productive Maintenance” (TPM) to increase Overall Equipment Efficiency(OEE).
  • Detailed cost breakdown on parameters of Time,Cost type,Equipment type and Downtime type along with real time comparison on basis  of Month over Month, Quarter over Quarter and Year over Year Analysis.

A real time visibility and historical comparison of data will be helpful for equipment allocation planning and accurate maintenance forecasting functionality.

Enterprise Asset Intelligence for Ports and Terminals connects day-to-day operational metrics with corporate strategy and performance. Enable the port to maximize the performance of physical assets over their entire lifecycle, ensuring asset availability and reliability while reducing operational costs and risk.

Standard graphical reports were delivered for Enterprise Asset Management  gives detailed analysis of Costs KPIs, Inventory Management, Maintenance Effectiveness, Maintenance Organization, Maintenance Performance, Maintenance Productivity and Damages.

These information are then presented in easy-to-read tables and graphs so that critical information can be conveyed clearly to all stakeholders

Terminal Operations Intelligence

Want real-time insight into terminal assets ?

Try our interactive Terminal Operations Intelligence tool to  get a feel of how you can get an information that enable you to visualize your data, filter on demand and simply click to get deeper into the underlying data.


Click on the image to try the dashboard

Management need to have real time status of all the operations activities.When accessing the operations productivity within the terminal, operators will tend to look up ,one of the issue that is equipment productivity

Equipments moves are the real indicator of Terminal Performance, these dictates the berth utilization. Equipments undoubtedly is the most expensive asset, a terminal has. Focus on keeping equipment productivity is an important step to profit.

To improve the productivity, Operators need to analyse

  • Equipment wise moves
  • Monthly and weekly equipment moves
  • Category wise moves(i.e Import,Export ,Transshipment, Restow)
  • Freight kind moves(i.e Full or Empty)
  • Container Size wise moves

Operations Intelligence specifically for ports gives a visibility of real-time dynamic, business analytics that delivers visibility and insight into these data. Standards reports are generated to improve the operations performance and to get clear visibility in day to day operations.

Explore more about our Real-time terminal performance tool 

Intelligence in Berth Productivity Improvement

For marine terminal operations, one of the key priorities are to service the vessel quickly, efficiently and improve the berth availability for additional vessel operations.

This requires some advanced planning that would enable efficiency in operations thus would improve the vessel productivity by measuring some of the key areas that would support the improvements

Some of the historical information from previous operations of similar vessel calls will be useful to create our own intelligence to reduce vessel waiting time.

  • How many vessel arrived and how many discharged in current date?
  • How many containers have moved in last one hour?
  • No of lifts per vessel hour.
  • QC productivity of vessel in shift, day and total vessel
  • Line operator wise, freight kind and container size
  • Yard Move analysis for the operating vessel
  • And many more data points that would require analysis

Terminal Operations Intelligence (TOI) would enable a terminal to easily measure and monitor the key concern of rising vessel turnaround time ,which might be due to following reason:-

  • Inefficient crane operations
  • Yard delays that waste crane operator time

Following are the examples of  how dashboards can provide Vessel Productivity:

Vessel Productivity analysis according to the Crane wise:-

Crane wise-Vessel Productivty


Vessel Productivity according to the Categories:-

category wise-Vessel

TOI allows Terminals to identify where the hold-ups are located and helps to effectively develop strategies to reduce delay and improve efficiencies so that preventive and corrective action can be taken.

Explore more about our Real-time terminal performance tool

What value does Commercial Business Intelligence brings in Ports and Terminals

What value does Commercial Business Intelligence brings in Ports and Terminals


With intense pressure on Margins and increasing competition, Commercial team needs to keep close watch on their numbers. Numbers need to be accurate and in real time. Numbers need to be available 24×7 and should be accessible from anywhere and on any device.  Numbers like Target Verses Actual, Year To Date Performance, Business Mix of Imports, Exports, Domestics and Transshipments are very close to heart to any Commercial Manager.


Commercial organizations in Ports and Terminals have moved beyond the spreadsheets and now rely more on analytic tools to get visibility on facts from historical and real-time processing of online data. Business Intelligence in commercial organization is important as it gives visibility on which direction the business is moving and when and what decisions to be taken. 


Business Intelligence for commercials gives insights from multiple source of data in a single screen. While Commercial Dashboards provides a good visual representation of facts and help you stay connected with the numbers on a day to day basis, there are other tools like cubes and reports that helps you analyze data to the last level and assist you to drive change and improvement. 


KPI can be driven on facts in real-time basis by linking Commercial BI with KPI Management, adding more consistency and accuracy in performance management.


 Feel free to give us your feedback and drop in an email at Connect with us on Linkedin  

BI for Enterprise Asset Management

BI for Enterprise Asset Management

Ports and terminals around the world face the challenge of reducing equipment and labor costs, managing growth without large capital investments in land and berth space and developing new technology.


Various managers need to make profitable decisions like accurately quantifying and locating assets for financial planning and procurement of replacement orders, maintenance contracts etc.


Business Intelligence (BI) addresses all the challenges, through comprehensive indicator analysis on equipment management & maintenance. Each department’s equipment inventory status and operability information is available, which is helpful for equipment allocation planning and improving work efficiency.


BI is a state of the art Business Intelligence tool that provides a powerful tool to analyze the port and terminal performance. Port and Terminal Productivity deals with the efficient use of labor, equipment, and land. BI provides powerful means to measure the efficiency of the use of these three resources.


These measures can be divided into production, productivity, utilization and service measures. BI utilizes integrated data from Terminal Operating System (like NAVIS) and ERP and uses graphically rich data visualization tools  like  dashboards and cubes features to clearly and accurately illustrate the business results and facilitates root cause and impact analysis


Benefits achieved  :

  • Increasing the reliability and availability of assets and the services the assets collectively support thus heeling  to reduce lost revenue due to asset failure.
  • Improving performance of assets to impact the top and bottom lines for example: timely vehicle maintenance to reduce costly fuel consumption.
  • Capturing actual cost for labor, materials, tools and services which helps to improve bottom line.
  • Standardizing & enforcing business processes thus supporting regulatory requirements to document and test business processes while improving efficiency and consistency of work force activities.


The end result for asset managers is the begin point for CFO’s and Department Heads. Taking the assets we know about and planning for the future life cycle of these assets is critical in running a successful, safe and profitable organization.


Feel free to connect with us on LinkedIn and check out our Case Studies too.


Portfolio Items