OneView for Procurement Excellence

Procurement excellence is increasingly becoming an important factor in delivering efficient operations. Procurement Analysis lets you streamline your procurement administration and is a fundamental part of the Supply Chain solution.

OneView will give you the tool to make your decisions faster by giving a real-time visualization of procurement performance on a single screen.

Procurement excellence

Gives all information on a single click
  1. Supplier Quality Statistics
  2. Supplier delivery Statistics
  3. Procurement V/s Utilization
  4. Procurement lead time analysis
  5. Inventory Ageing
  6. Periodic spend visibility

And many more to strengthen your procurement process.

Oneview can provide the visibility and insight needed to improve procurement performance. Thus, enabling the procurement manager to drive the procurements efficiently this will participate at improving the productivity of an organization.


Power Your IFS Applications with Microsoft Business Intelligence

Enterprise software like Enterprise Resource Planning (ERP), Enterprise Asset Management (EAM) or Field Service Management (FSM) is great at streamlining transactional processes. But not as good at providing visibility of patterns in these transactions, which often forces companies to undertake expensive Business Intelligence (BI) tool.

Bringing clear visibility into various transactional/operational processes in day to day operations is the first step. The ability to take business decisions improves when you create periodic view of performance (hourly, daily, weekly, monthly and yearly).

An existing system in organisation i.e. Excel PowerPivot can be used as a tool for Business Intelligence requirements for all organization working on IFS platform like Operations, Supply Chain, Production, Engineering, Financial, Human Resource etc. PowerPivot empowers users of all levels to access and mash-up data from IFS Data Source. PowerPivot for Excel allows you to output a variety of visual data to your Excel worksheet.

It dramatically extends the powers of “normal” Excel, and more importantly, the powers of people who use it. Managers can create their own compelling reports for transaction through SSAS cubes thus avoiding them from long waits for IT or BI professional development time.

Enterprise Asset Management Report created using Excels PowerPivot:

Management needs to track asset productivity for all working asset from all angles in simple visual forms. This report will give asset utilization picture thus enabling them to track asset usage.

Dashboard-Asset performance analytics

Reports which otherwise created through a Business Intelligence Solution can be effortlessly created in excel using PowerPivot option and thus saving the organization from cost incurred on expensive a Business Intelligence Solution.

Envecon is a trusted Microsoft Business Intelligence Partner that designs and delivers enterprise data management and decision making capabilities.

IFS Maintenance

Utilization of IFS Applications EAM solution to Optimize Maintenance Strategy


Breakdown v/s Preventive maintenance is a dilemma of many organizations which has heavily invested in Capital Assets.

Breakdown maintenance is when the organization only conducts maintenance on a piece of equipment when the equipment breaks down. Preventive, and even predictive maintenance, is when an organization conducts maintenance activities, including inspections, to help ensure equipment is functioning within their expected parameters and to catch indications of minor issues, so that they can be addressed before a bigger problem occurs.

What is wrong with a breakdown maintenance approach?

 A management system focuses on being proactive. While this strategy is reactive, plus this is disruptive to an organization, because you can’t plan when the equipment will break down. The fallout from a breakdown can be multiple, like Quality, Production loss, Health and Safety, Regulatory.

Though from definition Preventive maintenance looks as best approach for any organization yet cost associated with it must justify in comparison with production loss. No preventive maintenance action is performed unless proven to be less costly than the failure. Important aspect of adopting Preventive maintenance strategy in organization is availability of quality data to design robust cost effective preventive maintenance schedules.

How often should we perform any one PM procedure?

Frequency of performing a PM should be based on asset failure rate (Mean Time Between Failure) rather than the NON-failure rate.

New age robust EAM (Enterprise Asset Management) solutions plays bigger role here. EAM solution should be able to provide accurate data to decide when, what, how and how much to do.

IFS Applications agile EAM Solution helps organizations in this switch from Breakdown to Preventive maintenance strategy. It allows organizations to begin with simple minimum required PM schedules and to transform later in to robust PM strategy to derive best business benefits.


EAM solution offered by IFS Applications breaks further into Basic Data, Master Data, PM Configurations and Maintenance Process Configurations. This break up is further drilled below,

Basic Data Configuration: Structured Configuration of 4 strong pillars for healthy maintenance organization to capture analyze data at detailed level.

  • Equipment Basic Data.
  • Maintenance Operations Basic Data.
  • Preventive Maintenance Basic Data.
  • Maintenance Organization Basic Data.

Master Data Configuration:

Creation of robust equipment structure to aid root cause analysis of failure. IFS Applications user defined flexible equipment structure helps in analyzing failures and correct PM schedules accordingly.

Organizations can create multilevel equipment structure with levels as

  • Equipment Type
  • Main Functional Area
  • Subcomponents
  • Spares within subcomponents

Organizations can further add positions at any level where there are multiple objects at any levels.

This structured data configuration allows user to capture incident or actions at appropriate level of structure.

Preventive  Maintenance Configuration: IFS Applications allow complex PM configurations with ease and offers extreme flexibility.

PM schedules can be configured based on,

  • Calendar Based Maintenance.
  • Condition Based Maintenance.
  • Event Based Maintenance.

User can not only define PM actions based on above but can configure more complex criteria like mix of above with whichever is earlier.

System allows you to structure  preventive maintenance schedules with required operations and material for each schedule to facilitate smooth workforce and material planning. Recurring actions to be performed and material required for it can be configured as standard jobs.

IFS EAM Solutions with key “the right information in the right time” helps in knowing which equipment needs maintenance, work can be better planned (spare parts, people etc.) What would have been “unplanned stops” are transformed to shorter and fewer “planned stops”, thus increasing plant availability. Other advantages include increased equipment lifetime, increased plant safety, and optimized spare parts handling.

Maintenance Process integration within EAM to capitalize on PM optimization:

  • Preventive and Breakdown Maintenance.
  • Complete Work Order Management.
  • Spare Part Management.
  • Warranty Management.
  • Fuel Management.
  • External Repair Process and outsourcing.
  • Cost Management on parameters of Material, Labour and External Services.

Moreover, the planned maintenance of equipment will help improve equipment life and avoid any unplanned maintenance activity. A successful preventive maintenance program is dependent on the cooperation of all the parties involved and accuracy and timing of the data required to adopt PM Strategy. The implementation of a preventive maintenance program can be time consuming and costly and creates constant debate as to whether a preventive maintenance program is worth utilizing. Will the man hours and money invested in the program outweigh emergency repairs? From our experience, we believe that when a program is properly operated the benefits exceed the costs.

IFS applications EAM solution helps in coming out of this dilemma with simplification of Preventive Maintenance approach and optimized solution reaping important benefits of a properly operated preventive maintenance program.

 Asset management-ifs

Few of the salient benefits are listed below:

  • Production capacity is increased and the numbers of repairs are reduced
  • Better conservation of assets and increased life expectancy of assets, thereby eliminating premature replacement of machinery and equipment
  • Reduced overtime costs and more economical use of maintenance workers due to working on a scheduled basis instead of an emergency basis to repair breakdowns
  • Timely, routine repairs circumvent fewer large-scale repairs
  • Improved safety and quality conditions for everyone
  • Better ROI on assets due to high availability and reliability

Check out Envecon’s IFS Service Portfolio

How effective is Repeat failure analysis for terminal equipment’s ?

Repeat failure analysis  means analysis that  handle multiple failures within an item. In a terminal there is a failure occurring on a  same equipment  repeatedly in that particular period ( i.e.  Number of  times the same breakdown happened  which stopped the operations). As equipment failure frequently occurs, therefore a Repeat Failure Analysis is carried out.

How it is useful?

Let’s start an analysis of Quay Crane

  • How many maintenance related failure occurred ?
  • How many times there was a requirement to perform a replacement?
  • The primary thing  here is  how many times did  they fail repeatedly?

For example , in a QC there was a consistent failure every month and 15 times it has to be repaired (Refer below Fig 01 for month of July on an electrical drive) .

The failure was  of an electric drive, we need to analyse how many times a same equipment fail repeatedly in that period, how many breakdown or damage happened  that stopped the operation one after another.


Fig 01

The number of repeat failure in QC where repair has to be done is quite high,now what?

Further analysis is done and the information received  based on repeat analysis is that number of times there is a repeat failure in QC, which needs  to be  repaired  and  it was found many times its maintenance failureFurther analysis is  done in that period to know what was performed action, to understand how the problem is fixed. It was found that terminal has to repeatedly make repair on an electric drive. (Refer below Fig 02)


Fig 02

Whenever Technical  Department  find there is a repeat failure more than  acceptable limit for a particular component  in a month, they have to set-up a corrective maintenance action along with the next two Preventive  Maintenance. Reliability engineers are suppose to execute Corrective Maintenance work orders. These work orders need to be created in ERP application planned along with the maintenance,such Corrective Maintenance work order involves.

  • Conditional checks
  • Ultrasound and other high technology inspection
  • Analyse the RPM (Rotation per minute) check the circuit

(These are specific to an electric drive, for the example being considered.)

The Reliability engineer will also schedule additional Corrective Maintenance  work order for applying the decisions made out of the above analysis, which is either replacement of repeated failure( component replaced) OR a modification of the electric drive is suggested, on all such equipments within the terminal.

By looking at these analytical reports ,by doing a good root cause analysis and by referring  the number a maintenance manager can analyse why there are repeat failure which are maintenance related most of them are electrical failure & have an operational impact ,


  • Increase the bottom line(i.e. to reducing expense in future ) OR
  • Invest in training the employees on doing better maintenance related to electrical circuit and wring the equipment OR
  • Check if there is a requirement  to buy better quality spares and many more.
Check out Envecon’s IFS Service Portfolio and Case Studies too

Enterprise Asset Intelligence

Want real-time insight into terminal assets?

Explore our interactive Enterprise Asset Intelligence tool  to  get a feel of how you can get an information that enable you to visualize your data.

Click on the image to try the dashboard

Ports and Terminals being  asset intensive industry,  optimizing TCO (total cost of ownership) on capital assets are critical to manage a profitable business.   The business owners needs high visibility on the past and current asset performance  to make effective  decisions on capital assets and drive maintenance strategies towards planned maintenance for reduction in unplanned asset downtime.

How do we  bring intelligence to the Terminal  Assets  to support the asset owners in a Terminal to get more value.   

  • How to increase reliability and availability with optimized asset utilization.
  • How to reduce revenue loss due to unplanned asset downtime.
  • How to improve bottom line by improving maintenance strategy and optimizing cost of labor, material and services
  • Helping organization in effective implementation of ” Total Productive Maintenance” (TPM) to increase Overall Equipment Efficiency(OEE).
  • Detailed cost breakdown on parameters of Time,Cost type,Equipment type and Downtime type along with real time comparison on basis  of Month over Month, Quarter over Quarter and Year over Year Analysis.

A real time visibility and historical comparison of data will be helpful for equipment allocation planning and accurate maintenance forecasting functionality.

Enterprise Asset Intelligence for Ports and Terminals connects day-to-day operational metrics with corporate strategy and performance. Enable the port to maximize the performance of physical assets over their entire lifecycle, ensuring asset availability and reliability while reducing operational costs and risk.

Standard graphical reports were delivered for Enterprise Asset Management  gives detailed analysis of Costs KPIs, Inventory Management, Maintenance Effectiveness, Maintenance Organization, Maintenance Performance, Maintenance Productivity and Damages.

These information are then presented in easy-to-read tables and graphs so that critical information can be conveyed clearly to all stakeholders